Google Docs is getting an absolutely great feature that can drastically reduce your document formatting workload: the ability to select multiple sections of text at once.
If you have two sentences separated by a heading, or want to apply the same effect to three different words in a paragraph, you can now do so by simply selecting the text in one go and applying your changes.
Selecting multiple sections of text is very simple:
- To use this feature on a Mac, simply press Ctrl + ⌘ + Shift + left/right arrow after the first text selection is selected.
- To use this feature on Windows, select Ctrl + Alt + Shift + left/right arrow after selecting the first selected text.
- To use this feature in Chrome OS, select Ctrl + Alt + Shift + left/right arrow after selecting the first selected text.
- You can then add any formatting you want as usual using the toolbar.
It’s a small thing, but if you need to format a lot of text, this feature will definitely be easier to use than, say, a formatting tool that allows you to select a piece of text and copy its formatting to another. While this tool saves you the hassle of setting each option individually, it can take a lot more clicks depending on how many pieces of text you’re trying to edit.
This feature can also be used for purposes other than formatting. Let’s say you want to cut out some paragraphs and move them around, or add an appropriate comment to several sentences: multiple selection makes this easy.
There are several situations where using this feature would not be the best option. For example, if you’re trying to change all the headings in a document, it’s probably better to change the style than to manually select each heading. To do this, you can format the title however you like, then go to the Style section, select the title level, and click Refresh. [style] correspond”.
While multiple selection isn’t ideal for all situations, it’s good that Google added it as an option, especially since some desktop word processors don’t seem to have this feature. In a post, Google says the feature will be rolled out gradually to all accounts over the next 15 days, so if you don’t already have it, you won’t have to wait too long.